Job Description

Job Description

Job Description

JOB PURPOSE:

The Corporate Travel Coordinator will arrange business travel for Navajo Technical University employees, board members and students, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.

This position description indicates in general the nature and levels of work, knowledge, skills, and abilities. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required or assigned to this position.

JOB DUTIES & RESPONSIBILITIES:

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Extensive communication with departments for travel information and details.
• Audit and approve expense reports in Amtrav, Emburse and reviewing Bank of America expenditures for compliance with Federal State and University policies.
• Conduct training for all faculty, staff and students.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
• Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Processes reimbursements for travel expenses; travel settlement review and approval.
• Research on optimal travel alternatives; resolves all incorrect charges with respect to travel expenditures.
• Works closely with the grants department to ensure funding availability for all travelers.
• Provide all relevant information, brochures and publication (guides, local customs, maps, regulations, events) to travelers.
• Performs other related duties as assigned.

SUPERVISION RESPONSIBILITIES:

• None

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Bachelor's degree required; some higher education preferred.
• Previous training and experience with Jenzabar or similar travel software highly preferred.
• One year's experience working in a higher educational setting.
• Must be able to pass a background check, with no prior conviction of any felonies.

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent verbal and written communication skills.
• Strong customer service skills.
• Proactive and able to move between tasks quickly.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and stand.
• Must be able to lift up to 15 pounds at times.
• Use of hands for the dexterity of motions, and repetitive movement of both hands.
• Have normal auditory, and visual acuity, and verbal communications skills.
• The employee must occasionally lift and/or move up to 15 pounds.

WORK ENVIRONMENT:

• Work is generally performed in an office setting.
• Tight time constraints and multiple demands are common.
• Evening and/or weekend work may be required. Extended hours and irregular shifts may be required.

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